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Ref no:
307843
Published:
24/11/2022
Closes:
11/12/2022
Location:
Unit 6000, Academy Office Park Gower Street, G51 1PR
Salary:
26,006 (pro rata)
Contract Type:
Temporary
Position Type:
Part Time
Hours:
20 hours per week
Work From Home:
Hybrid

Hours and work pattern: 20 hours per week.

Salary: £26,006 per annum (pro rata)

Reports to: Chief Executive

Base: Glasgow Office. Hybrid working from both office and from home by agreement

To apply, please visit Includem.org and fill in an application pack. Once complete, send this on to hrassist@ includem.co.uk for full consideration.

Purpose of Role

We are looking for an Executive Assistant to perform a variety of high standard administrative tasks to support the executive team at includem. The role will require amongst other tasks, diary management, making travel arrangements and preparing a variety of reports.

Key to your success will be an expectation that you are well-organised, have excellent time management skills, with lots of common sense and be able to work independently. In doing this, you will contribute to the efficiency of our organisation by providing personalised and timely support to executive members. Enabling the organisation to better support the children, young people, and families with whom we work.

Main duties and responsibilities:

  • Provide comprehensive administrative support for up to five executives including scheduling meetings
  • Organising accommodation and travel arrangements for executive members
  • Act as point of contact among executives, employees, clients and other external partners
  • Screen incoming calls and distribute correspondence to colleagues as appropriate
  • Effectively take minutes during meetings
  • Provide timely information to our executive team, Board and external partners
  • Format information for internal and external communications - memos, emails, presentations and reports
  • Manage information flow in a timely and accurate manner
  • Perform any ad hoc duties as requested by your manager to contribute to support executive members at Includem


Additional Information

There may be an occasional requirement to travel to other includem offices.

Excellent IT skills with proficiency in the use of MS office suite and relevant applications which produce reports and visual documents is essential.

Qualifications and Experience

This role would ideally suit someone with Level 6 | Scottish Credit and Qualifications Framework (scqf.org.uk)

Previous experience in a similar role and sector would be a distinct advantage

Fluency in spoken & written English is essential

Please submit an application via includem.org by the 11th of November 2022 at Midnight in order to be considered. You can call 0141 427 0523and request to speak to a member of the recruitment team should you have any queries or issues.