Democratic & Document Services Team Leader

Favourite Midlothian Council
Ref no: MID02224
Closes: Thursday, 22nd March 2018
Published: Thursday, 8th March 2018
Location: Midlothian House 40-46 Buccleuch Street
Salary: £28,684 - £31,333 per year
Hours: 36.00 hours per week
Contract Type: Permanent
Position Type: Full Time
Organisation: Midlothian Council
Category: Administration / Clerical / Secretarial
Sub-category: Senior Administration Assistant

Job Vacancy



This is an exciting opportunity to manage and develop a team delivering Democratic and Document Services across the Council with specific responsibility for Records, Archives and Document Management.

You will lead the delivery of corporate records management services to the Council and its Directorates, including monitoring and updating the Council’s Records Management and Improvement Plans. You will consult with all services within the Council to achieve and maintain best practice in records management in line with relevant professional standards and ensure compliance with all legal and regulatory records management and retention requirements. You will oversee the delivery of operational records management services such as records storage, retrieval and destruction and you will contribute to, and in some cases lead on corporate projects, involving records and information management including the implementation of the Document Management Strategy.

You will lead developments to the Council’s Archives services in line with the Archives Services Improvement Plan. Working closely with Libraries and Council partners, you will transform the delivery of Archives storage and access services, develop outreach activities and public engagement, and ensure the professional preservation of the Council’s historical collections.

Representing the Council on local and national networks, you will engage with stakeholders on national projects and initiatives.


The Jobholder must be educated to SVQ level 4/HND in a relevant subject such as Business Management, Administration, or evidence of equivalent competency to this level would be an acceptable alternative.

The Jobholder must hold a Post Graduate Diploma in Archive Administration



A professional knowledge of administration and operational methodology and procedures is essential.

To be competent in the role the Jobholder must have good interpersonal skills and develop and maintain an understanding of all aspects of the Midlothian Council Democratic & Document Services process.


 A knowledge and understanding of the local government services provided by the Council.

Experience of managing a team to deliver service objectives.

Experience of leading/ contributing to transformational change.

An understanding of the principles of integrated services and methodology.


CLOSING DATE Thursday 22 March 2018

INTERVIEW DATE Monday 9 April 2018



Job Advert

Position Title: Democratic & Document Services Team Leader                     

Position Number: RAE0187          

Directorate: Resources                  

Location: Business Services                                            

Contract Status: Permanent          

Hours of Work: 36 Hours Per Week

Working Pattern: Monday - Friday          

Weeks per year: 52

Please note that it is Midlothian Councils policy that successful applicants will be appointed to the first point on the salary scale.

Based on you working 36 hours over 52 weeks per year the minimum actual salary for this position is £28,684.39 per annum.

Additional Information

If you have difficulty applying for this post or accessing attached documents, or if you have a disability and reasonable adjustment is required, please call 0131 271 3063 to speak to a member of the Recruitment Team stating the post reference number.

Midlothian Council is currently undergoing a period of transformation, changing and improving the way it delivers services in Midlothian. As a consequence, there are a number of existing employees for whom we are committed to seeking suitable alternative employment within the Council in accordance with our legal obligations. Candidates are advised that, for some vacancies, internal candidates in this situation will be interviewed before the wider selection pool and a slightly longer delay may be experienced before application outcomes can be advised to you. Thank you for your patience in this matter.

Job Location