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Ref no:
FVC00788
Published:
9/9/2021
Closes:
23/9/2021
Location:
Colleges Scotland, Argyll Court, Castle Business Park, FK9 4TY
Salary:
£25,145 per year pro rata
Contract Type:
Permanent
Position Type:
Part Time
Hours:
21 hours per week

This position has expired.

Job Description

Project Support Officer
Up to £25,145 (Pro-Rata)
0.6 FTE/21 Hours 

The postholder will provide a wide-ranging administration, planning and co-ordination support service to staff within Colleges Scotland’s Employers’ Association and associated projects. This will require the postholder to work with confidential and sensitive information while effectively managing competing demands for their time.

Qualifications
Educated to SCQF Level 7, ideally in a business or office administrative subject, or equivalent experience.
Vocational qualifications such as ECDL or ITQ units would be an advantage.

Experience
Working in a similar administrative/project role.
Creating, developing and enhancing administration, co-ordination and planning processes.
Supporting projects and large scale tasks as an administrator.
Providing an excellent service to internal and external customers.
Ensuring documents and communications comply with a House Style.
Proactively anticipating customer support needs.
Effectively populating and monitoring multiple diaries/emails.
Creating actions/plans based on customer needs and input.

Knowledge
Microsoft Office applications e.g. Word, Excel, Outlook and PowerPoint
Effective administration support services.
Customer communication techniques and processes.
Corporate House Styles and basic quality standards.

 

Requirements

Key Skills
Highly competent in the use of all Microsoft Office suite applications e.g. Word, Excel, Outlook and PowerPoint.
Minute taking.
Ability to monitor actions and project milestones.
Strong communication skills (written and verbal).
Excellent interpersonal skills.
Ability to work with confidential and sensitive information.
Ability to create, develop and maintain administrative processes.
Ability to work on multiple tasks and to prioritise whilst working to tight deadlines.

Qualities
Team focused.
Assertive when required.
Able to interact positively with colleagues at all levels.
Flexibility to respond to changing priorities and timescales. ·
Positive ‘can do’ attitude.
A customer focused approach to work.
High attention to detail.

The closing date for applications is Thursday 23 September 2021. 

Interviews will be held on Thursday 7 October 2021.