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Glasgow Caledonian University, Cowcaddens Road, G4 0BA
£20,092 - £22,847 per year
Contract Type:
Position Type:
Full Time
35 hours per week
Work From Home:

This position has expired.


Glasgow Caledonian University is a vibrant, multi-cultural and modern university in the centre of Glasgow, and is placed amongst the top 70 universities globally (THE Impact rankings, 2021).  Our welcoming community of 20,000 students, from more than 100 countries, enjoy a wide range of award-winning support services and state of the art facilities across each of our campuses in Glasgow, London and New York.  Our University mission - with its commitment to the Common Good and core values of integrity, creativity, responsibility and confidence - is integral to everything we do.

The Recruitment and Conversion team, based within the Directorate of Recruitment and Admissions, is responsible for intelligent, targeted, UK and International lead generation by combining market knowledge with up to date marketing channels. 

Working in the Recruitment and Conversion team, s/he will provide effective and efficient clerical and administrative support aligned to Recruitment and Conversion activity, and will liaise with admin team colleagues across other Directorate departments to ensure a joined-up approach to professional activity and to guarantee excellent customer service.

The post holder will be responsible for raising purchase orders and monitoring budgets within the department using PECOS and will produce monthly management reports relating to departmental finances. In particular, they will be responsible for processing and monitoring agent commission payments in a timely fashion, highlighting any possible overspends, chasing invoices and participating in regular meetings to monitor payment. This task requires excellent attention-to-detail as well as familiarity with spreadsheets and budgets.

They will book travel, transport, and accommodation and organise freights for the department, and on occasions for staff within the wider Directorate. They will manage relevant email inboxes on behalf of Recruitment and Conversion, ensuring that a professional, customer focused, prompt response is delivered.

The successful candidate will be educated to HNC level or equivalent and will have experience of working in an administrative role.  They will be articulate, with strong numeracy skills and the ability to plan and manage their own workload within deadlines, service level agreements and KPIs, as well as have a good understanding of management reporting and data analysis. Knowledge of Microsoft packages, particularly word and excel, as well as basic report writing skills are essential. They will be a multi-tasking team-player, confident, customer-focused and proactive.

As the University for the Common Good, we are committed to embedding equality, diversity and inclusion, as well as our values in everything that we do.  As such, we welcome applications from all suitably qualified candidates who demonstrate the GCU Values.

Glasgow Caledonian University is committed to a fair and transparent recruitment process that is free from bias so that we can attract and retain a high performing workforce which makes a critical contribution to our success​.

The University holds the prestigious Athena SWAN Silver institution award, which recognises our significant record of activity and achievement in promoting gender equality across different disciplines.



As a Disability Confident 'Committed' employer, we are striving to ensure that our recruitment process is inclusive and accessible to disabled people. Although the Disability Confident 'Committed' level does not guarantee an interview for disabled applicants, we will make reasonable adjustments for disabled applicants during the recruitment process.

The University also holds the Carer Positive ‘Engaged’ employer award, which recognises our commitment to supporting staff with caring responsibilities.

Glasgow Caledonian University are committed signatories to the Armed Forces Covenant

The University offers a range of benefits including opportunities for professional development, family friendly policies, cycle to work scheme and onsite childcare facilities.

Please note that the appointment will be made on the first point of the salary scale (unless by exception).

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