SIEC Administrator

Post Details

Full time, Open ended

The closing date for applications is midnight on Monday 08 November 2021

This role is not eligible for sponsorship. Applicants require to have existing right to work in the UK

The University of Stirling recognises that a diverse workforce benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers and welcome applications from those who would contribute to further diversification of our staff and ensure that equality, diversity and inclusion is woven into the substance of the role. We strongly encourage applications from people from diverse backgrounds including gender, identity, race, age, class, and ethnicity

The Post

The SIEC Administrator will coordinate and deliver highly effective and professional administration across all the activities of Scotland’s International Environment Centre to enable the project to operate successfully and with maximum impact. They will report to the SIEC Manager.

This role will be based primarily in Alloa and will involve agile working within the University framework, including working away from the office as required to engage effectively with partners and stakeholders.

Description of Duties

• To support the SIEC Manager and the SIEC Business Accelerator team through delivering effectively the administrative requirements in relation to SIEC’s operations
• To coordinate administrative support across SIEC to ensure that it operates effectively and with maximum impact
• Coordinate data/evidence gathering in relation to SIEC activities and outputs related to business engagement and enterprise support to enable reporting through the University’s overall City Region &; Growth Deal Programme and on to UK and Scottish Governments
• Maintain financial records that enable the SIEC Manager to feed into the Head of City Region and Growth Programme in order to submit accurate claims as funding for the SIEC project is drawn down
• Work closely with the Growth Deal Programme Administrator to ensure effective coordination and sharing of information in relation to activities
• Contribute to the development of administrative processes, and their continuous improvement, to facilitate operations and efficiency
• To coordinate financial processing in relation to SIEC activities as required
• To provide support to facilitate the planning process in relation to SIEC activities
• Maintain and update any related materials, including communications materials, liaising with colleagues across the project and the wider Innovation and Enterprise service within the Directorate
• Be familiar with the Growth Deal landscape and ensure that administrative processes for SIEC are fit for purpose
• Undertake appropriate personal and professional development activities in order to deliver excellent customer service and best practice
• Undertake any other duties as may be required, in line with the grade and nature of the role, as directed by the SIEC Manager and/or the Head of City Region and Growth Deal Programme

Essential Criteria

• Educated to HNC level or equivalent (where no formal qualifications are held, additional relevant experience is required)
• Extensive experience working in a busy team/office with a demonstrable commitment to excellent customer service
• Experience of providing effective advice and guidance in response to customer enquiries
• Experience of providing effective clerical and administrative support to projects/programmes
• Advanced knowledge, understanding and competence using a variety of IT systems (including Microsoft Office 365)
• Ability to work independently as well as part of a team
• Excellent verbal and written communication skills
• Ability to prioritise multiple tasks and meet deadlines with a ‘can do’ approach.
• Flexibility, reliability and punctuality

Desirable Criteria

• Experience of working in a research-led and/or business focused environment within higher education
• Experience of working with business support systems and mechanisms
• Professional training, ideally a formal qualification delivered by a professional body
• Participation within relevant networks, groups and bodies