Privacy & Cookies Policy

Privacy Statement

Updated 11th March 2013

This website is operated and controlled by COSLA on behalf of its member organisations. myjobscotland is the national shared recruitment portal for Scotland's 32 local authorities and Scottish Fire & Rescue Service. It advertises job vacancies online through a single internet portal managed by COSLA. The portal allows candidates in any location to view vacancies and submit applications online to the organisation advertising the vacancy. Applicants can register to receive job alerts via email. This policy is designed to inform you of COSLA’s commitment to upholding your right to privacy and how COSLA will handle your personal data when you using myjobscotland.gov.uk

Information you supply will be processed by COSLA in accordance with the requirements and principles of the Data Protection Act 1998. COSLA is registered with the Information Commissioner as a data controller under the following address and registration number: COSLA, Verity House, 19 Haymarket Yards, Edinburgh EH12 5BH - Registration No: Z6216554

Information entered onto the myjobscotland website is stored in a database managed by Lumesse on COSLA’s behalf. The organisation to which you are applying is given limited access to this database, in order to process your application for a vacancy.

Once the closing date has been reached your application will be downloaded by the organisation to which you have applied, they are obligated to handle your data in accordance with this policy.

Links within this website to external websites are not covered by this policy and individuals should check the terms of the privacy policy of those sites for their terms. COSLA is not responsible for the content or policies of external web sites.

Application Forms and Personal Data

If you choose to apply for a vacancy with one of the organisations featured on the portal, the following information will be requested from you and centrally stored on behalf of the recruiting organisation:

  • Contact information e.g. your name, address, email, contact telephone number
  • A description of your work experience, skills and education
  • Responses to specific application questions
  • Details of interview assessments
  • Equal Opportunity monitoring information
  • Any supplementary information you choose to support your application e.g. qualifying documents

This information will be used solely for the purposes of recruitment by the personnel department of that organisation. It will be made clear to you at the point of submitting your application which organisation will have access to your data and you will have a final opportunity to opt out of the process.

After you have created an account and/or submitted an application your account will be anonymised/archived, by removing personal details such as your name, address, email, contact telephone number, after 181 days of inactivity in an account.

If you are not offered the job, the organisation to which you have applied will normally destroy all documentation related to your application for employment after a period of six months.

COSLA will not sell or rent your personal information to third parties. We may make information available to tax and law enforcement agencies, as required or permitted by law. At any point you can request the removal of your personal data by emailing myjobscotland@cosla.gov.uk with your contact details. You will then be contacted and asked a number of security questions to ensure the validity of your request.

Statistical analysis

Your application may be anonymised to facilitate statistical analysis, such as the number of applicants, number of candidates short listed, approximate geographic locations of candidates, etc. We also automatically collect statistics about visits to our website. These statistics do not contain personal data and cannot be traced back to an individual.

Cookies

myjobscotland uses session cookies to enhance your interaction with our site.

What are Cookies?

Cookies are small text files that are placed on your computer by websites that you visit. A cookie will typically contain the name of the domain from which the cookie has come, the "lifetime" of the cookie, and a value, usually a randomly generated unique number. Cookies can help a website to arrange content to match your preferred interests more quickly. Most major websites use cookies. Cookies cannot be used by themselves to identify you.

Session cookies last only for the duration of your visit and are deleted when you close your browser. These facilitate various tasks such as allowing a website to identify that a user of a particular device is navigating from page to page, supporting website security or basic functionality.

The cookies we use on the myjobscotland site are session cookies. They help us to ensure the security of your application session, and can also keep you logged in to the myjobscotland site while you move between sections and pages on your account. Our session security cookies are designed to be very difficult to read, change, access or use except by us when you have an active session. They contain no personal information that can be used to identify you. If you are concerned about the potential use of information gathered from your computer by cookies, you can set your browser to prompt you before it accepts a cookie. Most Internet browsers have settings that let you identify and/or reject cookies.

Third Party Cookies

The site uses Google Analytics which generates statistics about visitors and visits to the myjobscotland site and phone applications.

These cookies enable the function of Google Analytics. This helps us take and analyse visitor information such as browser usage, new visitor numbers, response to marketing activity and server response times. That information helps us to improve the website and your application experience.

The data stored by these cookies can be seen only by the relevant teams at COSLA and Google and never shows any confidential information.

If you take the opportunity to 'share' our content with friends through social networks using the AddThis share functions on job pages – including the likes of Facebook and Twitter - you may be sent cookies from these websites. We don't control the setting of these cookies, so please check those third-party websites for more information about their cookies and how to manage them.

What if I don't want to accept cookies?

You can choose to restrict or block the cookies set by myjobscotland, or any website. You’ll need to do this through your browser settings.

Please note: if you block or restrict cookies on your machine, the myjobscotland website may be unable to function correctly.

You can also visit http://www.allaboutcookies.org - (Opens in a new window) for comprehensive information on how to block or restrict cookies on a wide variety of browsers. You’ll also find details on how to delete cookies from your computer, as well as more general information about cookies. For information on how to do this on the browser of your mobile phone you’ll need to refer to your handset manual.