PA to Chair and Chief Executive - 84950

Public Health Scotland is a new organisation between the Scottish Government and Local Government, working in partnership, to provide leadership to improve and protect the health and wellbeing of the people of Scotland.

Public Health Scotland launched 1st April 2020 with the formal status of a National Special Health Board employing around 1100 people, and with an annual budget of around £60 million, Public Health Scotland will provide authoritative information and services to support people and communities across Scotland. It will lead the national response to unforeseen health emergencies and will contribute to national and local government policy through its provision of robust data and intelligence.

Public Health Scotland (PHS) is Scotland’s lead national agency for improving and protecting the health and wellbeing of all of Scotland’s citizens. Our vision is for a Scotland where everybody thrives. Focusing on prevention and early intervention, we aim to increase healthy life expectancy and reduce premature mortality by responding to the wider determinants that affect people’s health and wellbeing. To do this, we use data, intelligence and a place-based approach to lead and enable action to improve health outcomes and reduce inequalities.

We are looking for a Personal Assistant to the Chief Executive and Chair to manage all aspects of the general running of the Chief Executive and Chair’s personal offices. You will be responsible for supporting the Chief Executive and Chair to fulfil their roles as key influential figures in the delivery of the PHS Strategic Plan.

You will provide a comprehensive and high quality secretarial, clerical and administrative support service to the Chair and Chief Executive. This includes diary management, co-ordinating meetings, and undertaking all other duties as PA to ensure the Chief Executive and Chair can use their time to drive forward the organisation’s strategic priorities.

You will proactively deal with the Chair and Chief Executive’s mail, assessing the relevance of the subject matter, identifying priority, and actioning incoming and outgoing mail. You will draft responses using discretion and initiative, and where appropriate take forward action without recourse to the Chair and Chief Executive.

You will be experienced and able to manage the multiple demands of the post with clarity and skill in order to ensure that results are achieved to a high standard and to time. You will have experience of dealing with a high volume of high stakes matters simultaneously, prioritising competing demands, and negotiating effectively with colleagues across the organisation. You will be skilled in dealing with tricky and sensitive situations, and in managing issues that impact on business critical work of the organisation.

You will have a degree in Business Administration or equivalent, and extensive experience of general administration, secretarial and project work.

The post is based in either Gyle Square, Edinburgh or Meridian Court, Glasgow, though the successful candidate will largely be working from home initially. Regular presence in the Edinburgh office will be expected in the future.

Due to our national response to the ongoing COVID-19 Pandemic there will be an expectation for weekend and/or out of hours working

Our benefits package includes pension scheme, comprehensive range of work life balance policies, occupational health services, learning resource centres and discounted leisure, financial and shopping benefits.

For an informal discussion on the post, please contact Elspeth Molony, Interim Senior Executive Lead, Public Health Scotland via email elspeth.molony@phs.scot

Further information on PHS is available from: https://publichealthscotland.scot

Closing date for completed applications is 1st February 2022.

Please note that the majority of correspondence is sent by e-mail only, so please check your e-mail regularly (including junk folders).

Public Heath Scotland is an equal opportunities employer who guarantees to interview all disabled applicants who meet the minimum criteria for our vacancies