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Ref no:
Council Headquarters High Street Elgin Moray, IV30 1BX
£24,636 - £26,880 per year pro rata
Contract Type:
Position Type:
Part Time
21.75 hours per week

This position has expired.

Job Description

To provide efficient and effective administrative support for the Education and Education Resources & Communities services.


Provide comprehensive administrative support for the Education and Education Resources & Communities services.

Undertake tasks and processes to support the work of the Education and Education Resources & Communities services.

Manage and support administrative and clerical staff.

Provide confidential administrative support for the Education and Education Resources & Communities services.

Participate in the Council’s employee review and development programme.

The Individual

  • Significant experience in secretarial and administrative work including supervision of staff, figure work, data entry, word processing, composing letters/reports, minute taking, record keeping and filing
  • Experience of working in a busy office environment using relevant technology and equipment e.g. photocopier, email, Intra/Internet
  • HNC (business, administration or management subjects) or equivalent *
    4 SQA National 5 grades or equivalent at level 3 or above including English and Maths/Arithmetic *
  • Recognised qualification for word processing, e.g. ECDL or equivalent *
  • Recognised qualification for spreadsheets, e.g. ECDL or equivalent *
  • Ability to provide support and supervision to colleagues
  • High level of accuracy in work
  • Ability to prioritise own workload
  • Ability to use initiative in day to day tasks
  • Ability to participate as a team member
  • Effective written and oral communication skills
  • Ability to deliver a high level of customer care
  • Effective organisational and time management skills
  • Self confident and self motivated
  • Possession of excellent analytical, evaluative, creative and decision making skills
  • Appreciation and acceptance of, and commitment to the importance of confidentiality
  • Significant knowledge of operating software applications including. Word, Excel & PowerPoint
  • Ability to demonstrate good literacy and numeracy skills
  • Ability to identify and suggest improvements
  • Flexible and adaptable
  • You may need to travel efficiently and effectively between various work locations within Moray to meet the operational requirements of the Service.  Due to the rural nature of Moray this is normally undertaken by use of a car*
  • Understanding of and ability to demonstrate key inter-personal skills, both on the telephone and face to face
  • Willingness to accept direction/delegation
  • Ability to develop effective working relationships
  • Ability to work in an open plan/shared office
  • Flexibility to meet the needs and demands of the service
  • Ability to work in different offices depending on the needs of the service
  • Ability to work under pressure whilst meeting deadlines
  • Capacity to deal with some emotionally difficult and sensitive situations

    Temporary until 31 March 2023

    Closing Date:  29 October 2021
    Starting Salary: £24,636 (pro rata)
    £13.07 per hour
    21.75 Hours per week (Wednesday-Friday)

Proposed Interview Date: tbc

For further information contact Fiona Michie, Business Support Administration               Manager,

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