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Ref no:
Home based within reasonable travelling distance from Edinburgh / Glasgow , G4 9RH
£20,636 - £24,473 per year per annum (pro rata for part time hours)
Contract Type:
Position Type:
Full Time
37.5 hours per week
Work From Home:

This position has expired.

Administrator, Places for Everyone


£20,636 - £24,473 per annum (pro rata for part time hours)

 (Ref: SUS3674)

Up to 37.5 hours per week – happy to talk flexible working

Base: Hybrid working, within commutable distance from the Edinburgh or Glasgow offices.


 About the role 

We have a great opportunity for an experienced administrator to join the Places for Everyone team. You will be assisting with the provision of expert support for funding for active travel projects across Scotland.  

As the Administrator for Places for Everyone, you will report to the Business Support Manager. You will work closely with other members of the Places for Everyone team, assisting them to achieve their goal of creating safe, attractive, healthier places by increasing the number of trips made by walking, cycling and wheeling for everyday journeys. 

A large part of your working time will be spent processing grant claims; analysing, recording, and logging the details before forwarding on for escalation, in addition you will examine new grant applications using Sustrans Grant Management System passing them on to the relevant colleagues.

You will maintain and create guidance documents for partners, ensuring current versions are up to date. Distributing funding agreements is another key element of this role as are monitoring the return of signed documents, distribution of award letters and other correspondence.

You will be responding to stakeholder enquiries via telephone and email. Managing the Places for Everyone events calendar and mailbox and organising meetings, compiling agendas/minutes/actions.

We offer hybrid working to suit individual circumstances, with the flexibility to work from home or in one of our hubs in Edinburgh (open now) or Glasgow (opening late June 2022). Initial training will be face to face in the Edinburgh Hub. Candidates should be based within commutable distance to the Edinburgh or Glasgow office.


About you 

You will have great communication skills using these to liaise with colleagues, partners and stakeholders such as Transport for Scotland and local authority partners.  

 You should be comfortable with working with MS Office, Adobe and Grant Management Systems or similar applications, and training on the use of Smartsheets will be provided.

 You will have excellent attention to detail with assessing, revising and logging documentation accurately and efficiently. 

We aim to be a truly inclusive employer and welcome applications from people from all parts of the community, in particular from under-represented groups.

Sustrans has a long-term commitment to being a charity for everyone - reducing inequality, valuing diversity, enabling inclusion and ensuring all people are treated with dignity & respect.


What we offer 

In return we can offer ongoing working from home (or a nearby Sustrans office when it’s safe to do so) and a truly flexible, supportive and rewarding working environment.



·      26 days’ leave per annum plus bank holidays for full-time working

·      Ability to buy an extra week of annual leave (pro-rata for part-time staff)

·      Staff volunteer days

·      24/7 free, impartial and confidential support service

·      We are members of the Green Commute Initiative and Cycle Scheme who both offer cycle to work schemes



·      Group Personal Pension scheme with a 4% or 5% of basic salary contribution being matched by Sustrans

·      Bike, computer and season ticket loans

·      Discount benefits


Family Friendly 

·      Enhanced maternity and paternity pay

·      Flexible Working practices (full time hours are 37.5 per week, Monday - Friday)


Additional information

·      Closing date for the receipt of completed applications is 23:59, 26 May 2022

·      Interviews will take place via MS Teams during the 01 June 2022.


To apply, please complete our online application form. More details of our vacancies can be found at


About Sustrans 

Sustrans is the charity making it easier for people to walk and cycle. We connect people and places, create liveable neighbourhoods, transform the school run and deliver a happier, healthier commute.

Our vision and mission have never been more relevant. Across the UK, governments are pledging investment and action on walking and cycling.

We are working together to make a real difference - creating places where everyone can live and travel happily and healthily, and where nobody is excluded.

Our work wouldn’t be possible without the commitment and dedication of our colleagues.

We are proud of our employee net promoter score, being in the top 20% of all employers across all sectors in the UK, due to our energised, friendly and motivated workforce.

Join Sustrans today and help us get things done, together!