Updated 7th December 2016
This website is operated and controlled by COSLA on behalf of its member organisations. myjobscotland is the national shared recruitment portal for Scotland's 32 local authorities, the Scottish Fire and Rescue Service, and Further & Higher Education institutions. It advertises job vacancies online through a single internet portal managed by COSLA. The portal allows candidates in any location to view vacancies and submit applications online to the organisation advertising the vacancy. Applicants can register to receive job alerts via email. This policy is designed to inform you of COSLA’s commitment to upholding your right to privacy and how COSLA will handle your personal data when you using myjobscotland.gov.uk
Information you supply will be processed by COSLA in accordance with the requirements and principles of the Data Protection Act 1998. COSLA is registered with the Information Commissioner as a data controller under the following address and registration number: Convention Of Scottish Local Authorities, Verity House, 19 Haymarket Yards, Edinburgh EH12 5BH - Registration No: Z6216554
Information entered onto the myjobscotland website is stored in a database managed by Lumesse on COSLA’s behalf. The organisation to which you are applying is given limited access to this database, in order to process your application for a vacancy.
Once the closing date has been reached your application information will be made available to the organisation to which you have applied, and they are obligated to handle your data in accordance with their policy.
Application Forms and Personal Data
If you choose to apply for a vacancy with one of the organisations featured on the website, the following information will be requested from you and centrally stored and accessible by the recruiting organisation:
- Contact information e.g. your name, address, email, contact telephone number
- A description of your work experience, skills and education
- Responses to specific application questions
- Details of interview assessments
- Equal Opportunity monitoring information
- Any supplementary information you choose to support your application e.g. qualifying documents
This information will be used solely for the purposes of recruitment by the personnel department of that organisation. It will be made clear to you at the point of submitting your application which organisation will have access to your data and by not submitting the application you would be opting out of this recruitment process.
After you have created an account and/or submitted an application your account will be anonymised/archived, by removing personal details such as your name, address, email, contact telephone number, after five years of inactivity in your account. Accounts cannot be unarchived after this period. Therefore the onus is on you to keep your account active should you wish to continue to access your application information and to keep copies of your submitted applications. Successful candidate information will be retained for seven years.
If you are not offered a job, in accordance with the above paragraph, your application information will remain on your account until it is archived.
COSLA will not sell or rent your personal information to third parties. We may make information available to tax and law enforcement agencies, as required or permitted by law. At any point you can request the removal of your personal data by emailing firstname.lastname@example.org with your contact details. You will then be contacted and asked a number of security questions to ensure the validity of your request.
Your application may be anonymised to facilitate statistical analysis, such as the number of applicants, number of candidates short listed, approximate geographic locations of candidates, etc. We also automatically collect statistics about visits to our website. These statistics do not contain personal data and cannot be traced back to an individual.
myjobscotland uses session cookies to enhance your interaction with our site.
What are Cookies?
Session cookies last only for the duration of your visit and are deleted when you close your browser. These facilitate various tasks such as allowing a website to identify that a user of a particular device is navigating from page to page, supporting website security or basic functionality.
The cookies we use on the myjobscotland site are session cookies. They help us to ensure the security of your application session, and can also keep you logged in to the myjobscotland site while you move between sections and pages on your account. Our session security cookies are designed to be very difficult to read, change, access or use except by us when you have an active session. They contain no personal information that can be used to identify you. If you are concerned about the potential use of information gathered from your computer by cookies, you can set your browser to prompt you before it accepts a cookie. Most Internet browsers have settings that let you identify and/or reject cookies.
Third Party Cookies
The site uses Google Analytics which generates statistics about visitors and visits to the myjobscotland site and phone applications.
These cookies enable the function of Google Analytics. This helps us take and analyse visitor information such as browser usage, new visitor numbers, response to marketing activity and server response times. That information helps us to improve the website and your application experience.
The data stored by these cookies can be seen only by the relevant teams at COSLA and Google and never shows any confidential information.
If you take the opportunity to 'share' our content with friends through social networks i.e Facebook and Twitter - you may be sent cookies from these websites. We don't control the setting of these cookies, so please check those third-party websites for more information about their cookies and how to manage them.
What if I don't want to accept cookies?
You can choose to restrict or block the cookies set by myjobscotland, or any website. You’ll need to do this through your browser settings.
Please note: if you block or restrict cookies on your machine, the myjobscotland website may be unable to function correctly.
You can also visit http://www.allaboutcookies.org for comprehensive information on how to block or restrict cookies on a wide variety of browsers. You’ll also find details on how to delete cookies from your computer, as well as more general information about cookies. For information on how to do this on the browser of your mobile phone you’ll need to refer to your handset manual.
Advertising (updated 11th May 2016)
Internal Advertising is self-managed, and for the purchase of tokens to use against the publication of 3rd advertisers - this is handled by PayPal.
Once you have made payment you will receive an email containing the number of credits that you have purchased. This email should be received within 24 hours of purchase. Once received you can use the credits at your own leisure. There is no timeframe expiry for the purchase of these credits.
Refunds can be requested within 14 days of purchase, but will only be based on the amount of credits assigned to your account at that time of request.
We do not store credit card details nor do we share customer details with any 3rd parties.
Feedback and Analysis (updated 15th January 2016)
On occasions we use a tool called Hotjar which is an all-in-one Analysis and Feedback tool that show online behaviour and feedback of a website's visitors. By combining both these elements Hotjar gives us the 'big picture' of how to improve our site's experience and its performance. We may also employ this method to analyse individual candidate problems to help provide the best support we can.