Regional Administration Manager

About The Role

Regional Administration Manager

35 hours per week

£26,000 - £28,000

The Best in You Brings Out the Best in Me

Enable is a dynamic and vibrant organisation dedicated to improving the lives of people with learning disabilities and we are looking for a dynamic and motivated Regional Administration Manager to join us in ensuring they have the same opportunities as everyone else.

Enable is a dynamic and vibrant organisation dedicated to improving the lives of people with learning disabilities across Scotland.

The Regional Administration Manager will be responsible for supporting our Services team who deliver direct services to people with learning disabilities. The nature of the role is diverse and highly autonomous. Acting as key business partner to the Regional Managers and Services Managers, the post holder will manage day to day administration management functions, whilst aligning to a shared vision with the operations management; enabling the deliver high quality services to people we support.

You will be based in our Glasgow office providing support to our East Renfrewshire and West teams. You will have the opportunity to work with and support of the Glasgow Regional Administration Manager who is also based in that office.

About You

MAIN DUTIES AND ACCOUNTABILITIES

Systems and Processes

- Support Regional and Services Managers in the ongoing delivery of high quality support services, supported by policies, procedures, processes and systems.

- Work in partnership with Central Service Teams and other Regional Administration Managers across Enable to embed good practice, adopt new ways of working, while striving to improve how the organisation operates utilising real time information.

- Manage external agency / partner relationships in respect to progress reporting.

Facility Management

- Manage all Health & Safety requirements throughout office base(s) in line with organisational policy

- Manage all facility functions, including maintenance and utilities

- Act as lead partner in contract negotiation and management, in line with legal team and contract procedure

- Ensure all sites are presentable, fit for purpose and well utilised by staff and visitors

Finance

- Manage disaster recovery and business continuity planning and deployment within each associated site

- Manage office facility budget, ensuring spend is continuously in line with financial plan and affordability

- Manage local bank account and office petty cash controls and reconciliation process

- Manage Appointee audits process

- Maintain financial support audits on individuals who receive partial and full financial supports

- Ongoing maintenance of individual budgets (ISFs) , working with Finance and Services colleagues to ensure that these are “real time”.

Administration Line Management

- Manage, support, mentor and develop administration staff across region

- Actively conduct support and supervision process (INSPIRE), in line with the organisations People Plan

- Ensure all administrative staff are performing and leading on areas of responsibility appropriately

- Manage and maintain appropriate staffing compliment, ensuring effective and efficient support levels are provided at all times

- Manage staff absence and training in line with organisational policies

General Responsibilities

- Assist the region and organisation in meeting organisational objectives

- Know and understand the needs of our organisation and customers

- Implement proactive, well structured initiatives and solutions

- Continually strive to deliver efficiency savings which benefit our business and customers

- Represent Enable at various meetings, conferences, training events and social occasions as the need arises, to promote generally the empowerment of people who have learning disabilities

- Comply with and promote Enable policies and maintain the values of the organisation at all times

- Undertake training as appropriate to further professional development

- Undertake other duties as determined by the developing nature of the organisation

The successful candidate should be a results driven, and self motivated individual with experience in leading, motivating and developing Administration staff.

Essential Criteria

- Excellent IT skills

- Understands of importance of professional reporting

- Confident working with senior staff, clients and suppliers

- Understanding of Social Care Market and associated challenges within this sector

- Ability to think on their feet, considering all associated implications, restrictions and impacts

- MS Office Capabilities: Word (Expert) Excel (Advanced) Outlook (Advanced) PowerPoint (Adequate)

- Problem solver with proactive and innovative approach to working

- Demonstrable communication and interpersonal skills

- Experience supporting work activities at senior management level

- Ability to take lead task completion activities, with minimal supervision

About Us

At Enable we believe in developing all our staff and we provide an extensive learning programme together with in-house career development opportunities.

We also have an excellent range of staff benefits on offer including but not limited to:

• Health cash plans providing a wide range of health benefits to help people cover the cost of their everyday health care.
• Employee Assistance Programme
• Cycle to Work Scheme*
• Season Ticket Loans*

Starting a career with Enable is the first step towards making a real difference in our award-winning charity’s mission to help create an equal society for every person who has a learning disability.

Enable is an equal opportunities employer and our recruitment, selection and assessment process is based entirely on values, skills and competencies required of the specific roles.

*Terms and Conditions Apply