Administration Assistant

Job Description

Provide and oversee the administrative support for Justice Services within a large multi-disciplinary office in Kilmarnock town centre. This includes co-ordination of referrals to the service; maintaining updates to the Social Work Information System (SWIFT) and liaising with operational colleagues re performance management information. Post holder will have responsibility for the line management of the administration team and oversee the admin and clerical support to a large operational team.

 

Requirements

The duties of the post involve Regulated Work with children and/or protected adults, as specified in the Protection of Vulnerable Groups (Scotland) Act 2007.  Successful applicants for such posts will be required to become a Protecting Vulnerable Groups (PVG) Scheme member in respect of Regulated Work with either or both of these groups as appropriate, or if they are already a Scheme member, be subject to a PVG Scheme Record Update, before any formal offer of employment can be made by East Ayrshire Council.

Please note:- PVG members' records are constantly updated with any new vetting information that arises.  Any information that is disclosed on a PVG Scheme Record or Scheme Record Update, if relevant to the post being applied for, will be discussed with the applicant prior to any formal offer of employment being made.

 

Employment References

We follow the national guidance in relation to pre-employment checks namely “Safer Recruitment Through Better Recruitment”.  With regards to requests for references and in line with this guidance, during your application process you should provide details of a minimum of two appropriate and relevant references, one of which should be from your current or most recent employer.  It is also a requirement that the reference from your current or most recent employer is from an appropriate senior manager and it is not a reference from a former peer operating at the same level.

 

Additional Information

This is a full time post based within the Social Work Admin team.  

The post is temporary until 31/10/2023

Hours of work at 35 hours per week to be worked Mon-Thurs 9am-5pm and Fri 9am-4pm

Annual Salary - £22,914 - £24,115

The workstyle for this post is ‘Flexible’ - 50-79% of time is office based.  Able to work at different/ multiple work    locations.  Occasionally works at home, or another location 1-2 days per week, or directly home to external appointments.

The admin base for this post is The Johnnie Walker Bond, Kilmarnock. 

If you apply for this post, please add the following email address to your safe sender list to ensure that any MyJobScotland related e-mails go directly to your inbox - noreply@myjobscotland.gov.uk.