SLA 11065 - Administrative Assistant Minute Taker

Job Description

Fixed Term: 9 Months

The post holder will require to provide an effective minute taking service Adult and Older People’s services and Children and Justice Services. 

The post holder will provide an effective minute taking service to all Service areas, including arranging, minuting and distributing paperwork for Child Protection, Adult Support and Protection, Adults with Incapacity, etc. The successful applicant should possess previous minute taking experience, good keyboard, oral and written communication skills.

This is a temporary position for a period of up to 9 months.  Prior to making your application, please discuss your potential application with your current Line Manager. In the event that you are being considered for this post, your release to undertake this internal fixed term opportunity would need to be agreed in advance and managed by the service/s or resource/s.

Requirements

The types of minutes will include Child Protection and Adult Support and Protection.  These meetings can be a forum to discuss some very sensitive issues and the nature of the discussions can be quite distressing.  It is therefore imperative that staff are aware of this before being considered for the post.

They will also be given a minute taking test where they will be asked to minute a Case Conference meeting communicated via a DVD.  They will need to type up an accurate minute of the meeting.  We are not expecting them to complete but we are expecting that they have the ability to take down the important and relevant points to populate the minute.

We have learned from experience that minute taking at this level is not something that can be addressed by a course but it is in fact a skill.

Please note that this position is temporary for up to 1 year.  Internal applicants are advised prior to making your application, please discuss your potential application with your current Line Manager.  In the event that you are being considered for this post, your release to undertake this internal fixed term opportunity would need to be agreed in advance and managed by the service/s or resource/s.

 

 

Responsibilities

Foreign Police Check

Candidates should be able to detail any gaps in employment and provide a foreign police check where applicable for any periods living or working abroad.

Legislative Information

This post is excepted in terms of the Rehabilitation of Offenders Act 1974 (Exceptions) Order 2003.

Regulated Work with Children and/or Protected Adults

This post is considered Regulated Work with Children and/or Protected Adults, under the Protection of Vulnerable Groups (Scotland) Act, 2007.  Therefore, it is an offence to apply if you are barred from working with children and/or protected adults. 

Preferred candidates will be required to join the PVG Scheme, or undergo a PVG Scheme Update check, prior to a formal offer of employment being made by South Lanarkshire Council.

Please refer to http://www.disclosurescotland.co.uk for further information about the disclosure process and best practice.

 

The Individual

As an employee of the Council, you would also receive a wide range of benefits including:

• Enrolment in award winning local government pension scheme
• Up to 33 days annual leave which will be calculated into hours on commencement of the role.
• Public holiday entitlement (up to 10 days)
• Occupational sick pay
• Family friendly policies - flexible working and leave, maternity/paternity leave, enhanced leave
• Employee Discounts – including discounts at the cinema
• Range of benefits to support you (Cycle to Work Scheme, Physiotherapy, Employee Assistance Program which offers practical and emotional support)

Please apply online.

All correspondence will be via your email address registered with myjobscotland.

Equal Opportunities ;and Armed Forces Community Covenant

South Lanarkshire Council are Equal Opportunities employer and encourage applications from all members of the community.   As a user of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum behaviour requirements for the position.

South Lanarkshire Council is committed to providing support to members of the armed forces, veterans and their families which is set out in the Armed Forces Community Covenant.  Veterans are guaranteed an interview who meet the minimum requirements for the position.