Registry Officer (Student Records) (1.0FTE/FTC 6 months)

Job Description

This is a full time/fixed term opportunity for 6 months

 

 Interviews will take place on 17 or 18 December 2025

 

Glasgow Caledonian – the largest and leading modern university in Scotland - is a vibrant, values-led university with campuses in the heart of Glasgow and London. With a strong commitment to high quality education and research which supports the communities we serve, we have strong partnerships with employers to ensure our students get the careers they dream of and deserve.

Named UK Modern University of the Year for Graduate Jobs in the latest Daily Mail University Guide, and the top-ranked UK modern university in the Times and Sunday Times Guide 2026, we are a UK top 40 university according to these highly regarded guides. We are the only Scottish university with EcoCampus Platinum accreditation and were ranked first in Scotland for sustainability in the most recent People and Planet league table (2024).
 

With a wide range of professionally accredited courses and links with over 300 industry partners, we are the top university in Scotland for students in employment and/or further study within 15 months of graduating at 92% - with 78% of graduates in highly skilled occupations (HESA 2025). We are Scotland’s leading provider of Graduate Apprenticeships. We are committed to widening participation, helping more people from diverse backgrounds into university. Our modern campuses support nearly 23,000 students from 119 countries.

Our research is addressing many of today’s biggest global challenges. We are unsurpassed by any other Scottish modern university for the level of research (72%) considered to be world leading or internationally excellent, and our health research is surpassed only by King’s College London for outstanding impact (REF2021).

Guided by our values – integrity, responsibility, creativity and confidence - we transform the lives of the people and communities we serve.

Registry is a central professional service that provides support to key areas of the student journey – from Registration and Exams, through to Graduation.  Registry also has responsibility at institutional level for the maintenance of student systems and timetables and ensuring compliance with Home Office requirements in relation to our international student visa sponsorship.

Our Registry Officer (Student Records) will provide effective administrative support in activities relating to student records and registration.  You will monitor data quality and compliance with our processes and work with colleagues to ensure they are being followed consistently.  The postholder will support the team to ensure that various external returns (SAAS, SLC, Council Tax) in relation to student registrations and continued engagement are made accurately and in a timely manner.  These returns impact both students directly (SAAS fee support, SLC loans, Council Tax exemption) and on the income to GCU from SAAS and SLC tuition fees. You will help ensure we meet our record-keeping duties to maintain our licence from the Home Office to sponsor international students to come to the UK on a student visa. You will also provide administrative support across Registry as necessary and within agreed parameters with your line manager.

 

The successful candidate will be a skilled and organised administrator who can plan and manage their own workload and competing priorities in a busy work environment and easily engage and persuade colleagues and students in a friendly, professional way.  They will demonstrate proficiency in the use of Microsoft Excel to analyse and report on multiple large data sets and have experience in working with Student Information Management Systems or similar databases.  They will be articulate with strong attention to detail and be able to make good decisions and solve problems. They will be proactive and flexible in their attitude to opportunities and challenges at work. They will be passionate about our mission as the University for the Common Good and always look for ways we can improve what we do.

If that sounds like you, please read the role profile and demonstrate how you meet each of the criteria in the person specification in your application.

If you have any questions not covered in the advert or role profile, you can contact Kevin McGee, Associate Academic Registrar (Student Records) by email at k.mcgee@gcu.ac.uk  

As the University for the Common Good, we are committed to embedding equality, diversity and inclusion, as well as our values in everything that we do.  As such, we welcome applications from all suitably qualified candidates who demonstrate the GCU Values.

Glasgow Caledonian University is committed to a fair and transparent recruitment process that is free from bias so that we can attract and retain a high performing workforce which makes a critical contribution to our success​.

The University holds the prestigious Athena Swan Silver institution award, which recognises our significant record of activity and achievement in promoting gender equality acrossdifferent disciplines.

The University holds the Race Equality Charter Bronze award, in recognition of our work to combat racism and support race equality.

As a Disability Confident 'Committed' employer, we are striving to ensure that our recruitment process is inclusive and accessible to disabled people. Although the Disability Confident 'Committed' level does not guarantee an interview for disabled applicants, we will make reasonable adjustments for disabled applicants during the recruitment process.

The University also holds the ‘Carer Positive Established’ employer award, which recognises our commitment to supporting staff with caring responsibilities.

Glasgow Caledonian University are committed signatories to the Armed Forces Covenant. 

The University offers a range of benefits including opportunities for professional development, family friendly policies, cycle to work scheme and onsite childcare facilities.

Please note that the appointment will be made on the first point of the salary scale (unless by exception).