Clerical Assistant/WPO

Job Description

To work as part of a small team assisting in the provision of a confidential support service to the Council Leader, the Convener and all Elected Members of the Council and Legal and Democratic Services.

Requirements

• Assist in providing a confidential secretarial support service to the Council Leader, the Convener and all Members of the Council and Legal and Democratic Services. • Assist in maintaining provision of special anniversary and civic gifts. • Organise incoming and outgoing mail for Members. • Assist in providing a reception service for Members. • Assist in the maintenance of a comprehensive filing system for Members. Provide cover for other Clerical/WPOs within the Service in the event of holidays/sickness absence.

Responsibilities

Experience of working in a busy office environment using relevant technology and equipment e.g. photocopier, E-mail, Intra/Internet Clerical/administration/typing experience Experience in WP packages including WORD,Excel, Access and spreadsheets 4 SQA standard grades or equivalent at Level 3 or above, including including English, Mathematics* Advanced keyboard qualifications (RSA ii in typing, audio typing, word processing)/ECDL/Clait* (or equivalent working knowledge of Microsoft software packages) Ability to use initiative when required Flexible in approach and open to different ways of working Self-confidence Good oral/written communication Excellent interpersonal skills Ability to record information accurately Self motivated Strong customer care skills and focus Ability to work on own and as part of a team Good working knowledge of Microsoft Office/ICT skills General ICT skills Good organisational skills/time management with the ability to respond to conflicting and competing demands Ability to prioritise workload, in accordance with objectives and targets Ability to relate well with all levels of staff Willingness to accept direction/delegation Ability to maintain confidentiality Ability to work in a open plan office Ability to work in different offices dependent on service requirements

The Individual

Permanent Closing Date: 21 April 2023 Starting Salary: £21,771,75 pro rata 18.25 hours per week (Monday, Wednesday and Friday) £11.55 per hour Proposed Interview Date: TBC