Administrator - Research (NSC) (Fixed Term)

Job Summary

RGU and the Net Zero Technology Centre (formerly known as OTGC) have partnered to create the National Subsea Centre (NSC), a multi-million-pound Centre of Excellence for subsea research and technology development.

The NSC harnesses the University’s academic expertise, research capability and facilities in a world- class research and development centre focused on tackling the challenges faced by all marine industries in the transition to net zero.

We are seeking an experienced, team focused individual to provide efficient and effective administration within a small, dedicated administration team supporting a busy research centre. You will handle the day-to-day research administration, and support research activities and events within the National Subsea Centre.

In keeping with RGU's commitment to work/life balance you will have the opportunity to work from home for a portion of the working week and also benefit from a generous pension scheme, 46 days annual leave (including statutory days) an onsite nursery and sports centre at our Garthdee Campus, as well as a range of voluntary health and travel benefits.

This role is offered on a full time basis for 24 months.

For informal queries please contact Lynne Brien l.k.brien@rgu.ac.uk

You will be based at Robert Gordon University’s National Subsea Centre in Dyce. Travel may be required from time to time between RGU sites.

To apply please submit your CV along with a cover letter detailing your suitability for the role against the requirements set out in the person specification.

Job Description

RESPONSIBLE TO: Centre Manager (National Subsea Centre)

RESPONSIBLE FOR: None

PURPOSE OF POST: To provide efficient and effective administration, including the handling of the day to day research administration, and supporting research activities and events within the National Subsea Centre.

PRINCIPAL DUTIES:

Provide general administrative support, such as coordinating travel, hospitality, booking meeting rooms, and supporting research administration.

Undertakes a range of financial administration duties, such as processing expenses, ordering stationery and small items of equipment/supplies required for research projects).

Assist the Centre Manager and Research Degree Coordinator with the administration of several PhD studentship programmes

Assist the Centre Manager to support academics with the administration of funding applications and funding projects when required.

Liaise with Research and Commercial support teams to support researchers with the administration development of funding applications.

Assist the Centre Manager with events planning, organisation, facilitation for both internal and external events.

Be the departmental Superuser for the online recruitment system Talentlink.

General administrative assistance as and when required.

Person Specifications

ESSENTIAL REQUIREMENTS

Qualifications and Professional Memberships

Educated to a higher level or equivalent with previous administrative experience

Knowledge and skills

An excellent working knowledge of the main Microsoft Office packages

Strong organisational skills and attention to detail

Ability to use own initiative and work independently

Experience

Experience of delivering an administrative service within a busy team environment

Experience of implementing and reviewing administrative processes

Experience of multi-tasking and prioritising workload

 

DESIRABLE REQUIREMENTS

Qualifications and Professional Memberships

HND level in Business Administration or related area

Knowledge

Working knowledge of PECOS or other financial system

Experience

Experience of working in administrative role in further higher education

Experience of working with finance

Experience of working to tight deadlines